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Data Provider Instructions



Download the current files for submitting data (provider spreadsheet, data sheet instructions, and SWOT Terms of Use) here: 2011 materials

All SWOT Reports can be downloaded from http://seaturtlestatus.org/report/view

To view data and citations in our online application, visit http://seamap.env.duke.edu/swot

Become a SWOT Member

Fill out the appropriate online membership application, remembering to  check the 'data provider' box.  

Join SWOT as an individual | Join SWOT as an organization

You'll receive a welcome email once your application has been accepted with a link to login and start uploading data.

Enter Nesting Beach Information

Use this page if you have not entered any beaches previously, or need to enter a new beach.

Use the definitions found in the instructions if you have questions about individual fields.

  1. Enter the name of the beach.
  2. Select the country the beach is located in from the list provided.
  3. Select a central location for the beach. This can be done by selecting a location on the map, or by entering the coordinates in decimal degrees in the fields below the map. Coordinates in degree minute second format will not be allowed.
  4. The other fields are optional. When you are done, click "save." This will bring you to a summary screen where you can see previously entered data. Follow the links to either enter another beach or to enter nesting data.

 

Enter Turtle Nesting Data

Use this page to enter nesting data if you have previously entered beach data or your beach is already listed in the database.

Use the definitions found in the instructions if you have questions about individual fields.

  1. Choose the species of sea turtle.
  2. Select the country the beach is located in from the list provided.
  3. Select a beach from the drop down list (choose from one entered previously).
  4. Choose the year of the nesting data. The year chosen should be from the date at the beginning of the nesting season reported.
  5. Enter the citation for your data that will appear in the database. If data are unpublished simply write “Personal communication” and appropriate attributions will be made.
  6. Enter the exact or binned count, count type, and estimate method. You must enter an exact or binned count, and the count type. Definitions for these terms can be found below.
  7. Determine the minimum data standards (MDS) level of your data, using the drop down menu. A guide to MDS levels can be found here, as well as additional information on SWOT Data Standards.
  8. When finished, click "save." This will bring you to a summary screen where you can see previously entered data. Follow the links to either enter another beach or to enter more nesting data.

 

Data Field Definitions

*required fields


 


 





Data Provider Info

*FIRST NAME

The first name(s) of the person or entity that is actually providing the data to SWOT.  This may be different from the person or entity that actually collected the data and this can be a “nickname” if you prefer.

*LAST NAME

The last name(s) (surname) of the person or entity that is actually providing the data to SWOT.  Again, this may be different from the person or entity that actually collected the data.

*EMAIL

A current email address for the data provider.

ALTERNATE EMAIL

A secondary email account at which the data provider can be reached.

POSITION/TITLE

Title or position that the data provider holds in his/her organization.

ORGANIZATION/ INSTITUTION

The primary organization or institution with which the data provider associates him/herself (this may be different from the organization that collected the data).

TELEPHONE

Phone number where the data provider can be reached.  This can also be the contact number for an organization.  Please include country and area code if known and separate them with dashes.

ADDRESS LINE 1

First line of the current mailing address for the data provider or organization/institution with whom s/he is affiliated.


ADDRESS LINE 2

Second line of the current mailing address for the data provider or organization/institution with whom s/he is affiliated.

CITY

City for the current mailing address of the data provider or organization/institution with whom s/he is affiliated.

STATE/REGION/

PROVINCE

State, Region or Province of the current mailing address for the data provider or organization/institution with whom s/he is affiliated.

ZIP CODE

Zip code for the data provider’s current mailing address.

COUNTRY


Country associated with the mailing address – ISO codes or full names are acceptable.

PREFERRED LANGUAGE

Dropdown list to indicate in what language the data provider would like to receive communications from SWOT (English, Spanish, or French).

 

 

Nesting Beach Data

*YEAR

The year at the beginning of the nesting season.  Ex: The nesting season extends from Nov 2007 - March 2008.  The year reported should be 2007.  Please select from dropdown list.

*SPECIES

Scientific name of the species that the data in that row represents.  Please select from dropdown list.

*COUNTRY

Country in which the beach is physically located.  Please select from dropdown list.

REGIONAL ORGANIZATION

Any Larger Regional Organization with which this beach and data are associated.  Ex: WIDECAST, MEDASSET, IOSEA, etc.  Please select from dropdown list or enter another name.

STATE/ PROVINCE

State or province in which the beach is physically located.

*BEACH NAME

Name of the beach.

*BEACH CENTER POINT

Latitude and longitude of the center of the beach (both monitored and unmonitored sections).  If coordinates are unavailable, please give the name of the nearest town. Decimal degrees are preferred.

BEACH LENGTH

Physical length of the beach in kilometers – both monitored and unmonitored sections.

% BEACH MONITORED

Of the full length of beach (monitored and unmonitored sections), enter a number between 0 and 100 for the approximate percentage of beach you actively monitor.

*TAGGED INDIVIDUALS

Number of unique females tagged and counted for the given year.

*CLUTCHES/ NESTS

Number of clutches (successful oviposition events) laid by nesting females – also known as “true” crawls. When available, this is the preferred count type.

*CRAWLS

Number of crawls counted on the beach, including “false" crawls but with no double counts.

*EXACT COUNT (TAGGED, CLUTCHES, CRAWLS)

If the exact number of females/clutches/crawls is known or has been estimated using a reputable method, please report it here and provide documentation of the methodology. Use “0” if nesting has been known to occur in the past but did not occur this year – zeros are just as important as any other count!

*BINNED COUNT (TAGGED, CLUTCHES, CRAWLS)

If the number of females/clutches/crawls is not known but can be roughly estimated/reported, use one of the bins from the dropdown list provided to help us standardize the database.  Use “Unquantified” for a beach that is known to have nesting, but has not been quantified in any way for this year. 


*MDS LEVEL

The Minimum Data Standard Level which you your data meets (1 or 2 from the dropdown list).  For details, refer to the key on the third tab of the workbook or the handbook available at http://seaturtlestatus.org/data/standards. If you are still unsure, contact the SWOT Database Manager.

MONITORING START/END DATES

The month, day, and year in which you started and finished monitoring the beach (enter as MM/DD/YYYY, check date displayed for verification).

MONITORING EFFORT

A description of how and how often the nesting activity on the beach was monitored – select the option from the dropdown list that best describes your monitoring effort.  If your particular monitoring schedule does not appear there or is a mix, select “Other” or “Mix,” respectively.  Give details of your effort in the “Monitoring Effort Detail” field.

MONITORING EFFORT DETAIL

Include any specifics of your monitoring effort, especially in regards to monitoring protocols defined in the MDS Handbook (available at http://seaturtlestatus.org/data/standards), like nesting season temporal coverage, # of survey days, counting methods, etc.  Fill in details here if you selected “Mix” or “Other” in the “Monitoring Effort” field.

CONFIDENCE INTERVAL

If any of your reported counts, exact or binned, are estimates, please provide a brief description of the method used to generate the estimate (please provide relevant citations) and the confidence interval of the estimate.

CHANGE IN MONITORING?

If you have changed your monitoring protocol from previous years, please indicate the change here and describe the difference in as much detail as possible (i.e., changes in spatial/temporal coverage, counts, etc.)

*DATA CITIATION/

SOURCE

Please give the full text of how this data should be cited in the SWOT report/database. Ex:

Ekanayake, E. M. L., Ranawana, K. B., Kapurusinghe, T., Premakumara, M. G. C., and M. M. Saman. 2002. Marine turtle conservation in Rekawa turtle rookery in southern Sri Lanka. Ceylon Journal of Science (Biological Science) 30:79-88.